AnonymousNovember 30, 2017 at 4:50 pmPost count: 16
We are considering using Abre for our HR data but wondered if you can tell me how you handle historical data? For instance, when someone takes a new position, are you archiving the old and creating a new record? How are your people seeing a log of their history?
Any use case that you can provide as to how HR staff would use Abre’s Staff Directory is helpful.
Zach Vander VeenKeymasterNovember 30, 2017 at 5:47 pmPost count: 9
A few thoughts on this.
Hamilton’s Current Practice
If job title, location, salary (any field) changes, our practice is to make the changes live. We do not archive and re-create. You could do that – but we’re also using Directory/HR to generate user accounts (solving a VERY BIG headache we all feel) and the individual would end up getting multiple accounts (email, ad, etc.). You could also periodically download the directory data as a spreadsheet and store accordingly (not an ideal situation).
Currently, we do not log changes in the directory app.
It’s coming. We actually are seeing the need to log changes in a variety of apps. Indeed, we’ve created this function in the conduct app (see this merge). The dev team has this on a todo list somewhere :).
Maybe the community could pitch in, model the code after the conduct app, and submit back!
Zach Vander VeenKeymasterNovember 30, 2017 at 6:26 pmPost count: 9
Just realizing that I didn’t fully answer this question!
HR Usage | Current Practice
- Board Approves hire
- HR inputs all fields.
- Information is sent to relevant parties. Abre queries the directory database to create an email account for the individual. That account information is sent to network admin and the account is created in AD. We’ve actually researched how to automate this – but haven’t finished yet. Mainly b/c I want AD gone soon.
- HR information automatically appears on all relevant websites as we’ve written a WordPress plugin. Accounts are created in WordPress that utilize the GAFE credentials.
- New teachers come into HR. They receive their credentials, complete an online orientation course, device, and keys.
HR Usage | Goals
We’ve two areas of growth.
- Applitrack integration (supposedly Frontline has an API). This would stop the double data entry.
- Treasurer integration
We’re actually able to send all relevant information to Treasurer – but they end up doing data entry all over again as the state software is so incredibly old. We’ll see what develops over time.
Right now our CEU tracking system is in WordPress. That will merge into Abre shortly (for a host of reasons). It will be tied to the directory/HR app.
We’re also keen on developing certain reports (for example, we just created a report on staff with expiring licenses) that would be most beneficial to HR.
Oh – and we track staff survey and satisfaction in WP. That will merge into Abre shortly as well.
You must be logged in to reply to this topic.